User Guide

Understanding the Hierarchy

ItemTracker adapts its organizational hierarchy based on your user type:

Homeowners (3-level hierarchy)

Rental Owners (4-level hierarchy)

Managing Rooms

Rooms represent physical spaces where you store items. Here's how to effectively manage them.

Creating Rooms

1. Navigate to the Rooms tab
2. Tap the + button
3. Enter a descriptive name
4. Optionally add a photo of the room
5. Tap Save

Editing Rooms

To edit a room, tap on it to open its details, then tap the Edit button. You can change the name, update the photo, or modify other details.

Deleting Rooms

Using Containers

Containers help you organize items within rooms. They can represent shelves, boxes, drawers, bins, or any storage unit.

Creating Containers

1. Open a room where you want to add a container
2. Tap Add Container or the + button
3. Enter a name (e.g., "Top Shelf", "Tool Drawer", "Holiday Box")
4. Optionally add a photo and description
5. Tap Save

Container Types

Adding Items

Items are the individual belongings you want to track. Each item can have a name, photo, category, quantity, and notes.

Item Fields

AI Detection

ItemTracker uses advanced AI to automatically identify items from photos, saving you time on data entry.

How It Works

1. Image Analysis: The AI analyzes the photo using machine learning
2. Text Recognition: Any visible text (brands, labels, model numbers) is extracted
3. Object Detection: The type of item is identified from visual features
4. Smart Naming: The AI combines text and object data to create an accurate name

Best Practices

• Ensure good lighting when taking photos
• Include any visible labels or brand names in the frame
• Take photos from angles that show distinguishing features
• For books/games, photograph the cover or box front

QR Codes & Labels

Generate QR codes for your containers and items to quickly access their contents with a scan.

Generating QR Codes

1. Open a container or item
2. Tap the QR Code button
3. Choose to print or save the QR code
4. Attach the printed label to the physical container

Scanning QR Codes

1. Open the Scanner tab
2. Point your camera at a QR code
3. The container or item details will appear instantly

Bluetooth Printing

ItemTracker supports Bluetooth label printers for convenient on-the-spot label printing. Go to Settings > Printer Setup to connect your printer.

Search & Filter

Quickly find any item in your inventory using the powerful search feature.

Global Search

Use the search bar on the Home screen to search across all rooms, containers, and items. Search matches against:

• Item names
• Container names
• Room names
• Categories
• Notes and descriptions

Filters

Filter your inventory by:

• Category: View only items of a specific type
• Room: Show items in a specific room
• Recently Added: See your newest items
• Checked Out: View items currently borrowed

Cloud Sync

Keep your inventory backed up and synchronized across all your devices with cloud sync.

How Sync Works

• Changes are saved locally immediately for instant response
• Data syncs to the cloud in the background
• Works offline - changes sync when connection is restored
• Conflict resolution handles simultaneous edits gracefully

Sharing & Team Management

Share your inventory with family members, or invite cleaners and property managers to collaborate.

Household Sharing (Premium)

1. Go to Settings > Household
2. Tap Invite Member
3. Enter their email address
4. They'll receive an invitation to join your household

Premium allows up to 5 household members. Pro allows up to 10.

Cleaner Management (Pro)

Rental Owners with the Pro plan can invite cleaners and property managers:

1. Go to Settings > Invite Cleaner
2. Generate an invite code or QR code
3. Share the code with your cleaner
4. They join using the Cleaner user type and can view assigned turnovers

Member Roles

Turnover Management (Pro)

Schedule and manage turnovers between guests for your rental properties.

Creating a Turnover

1. Navigate to a property
2. Tap Create Turnover
3. Set the scheduled date
4. Assign a cleaner (optional)
5. A checklist is auto-generated from your property's inventory

Turnover Checklist

Each turnover creates a checklist of all items in the property. Cleaners can:

• Mark items as Verified (present and in good condition)
• Flag items as Missing
• Report items as Damaged with photos

Turnover Statuses

• Scheduled — Upcoming turnover
• In Progress — Cleaner is actively working
• Completed — All items verified

Item Checkout

Track when items are borrowed or moved temporarily with the checkout feature.

Checking Out Items

1. Open the item you want to check out
2. Tap Check Out
3. Enter who is borrowing it and optional notes
4. The item is now marked as checked out

Returning Items

1. Open the checked-out item
2. Tap Return
3. The item is returned to its original location

Checkout history is maintained so you can see who borrowed items and when.

Export Data

Export your inventory data for backup, insurance documentation, or analysis.

Export Formats

• CSV: Spreadsheet-compatible format for Excel/Google Sheets
• PDF: Formatted document suitable for insurance claims

How to Export

1. Go to Settings > Export Data
2. Choose your preferred format
3. Select what to include (all items, specific rooms, etc.)
4. Tap Export
5. Share or save the file